Full policy

1. About this policy

[DRAFT — replace with text approved by MHMS legal/communications.]

This combined Privacy Notice and Terms of Use applies to the MHMS Learning Portal — an online training platform operated by the Ministry of Health and Medical Services (MHMS), Fiji.

2. What information we collect

[DRAFT placeholder.] We collect information you provide when registering and using the Portal, including your name, employee number, email address, role, and learning activity (course enrolments, progress, assessment results).

3. How we use your information

[DRAFT placeholder.] Information is used to administer your training, record professional development, generate workforce reports for MHMS planning, and meet statutory record-keeping obligations.

4. Cookies

[DRAFT placeholder.] The Portal uses functional cookies necessary for the service to operate (session management, security, language preference). It does not use advertising or tracking cookies. By using the Portal you consent to functional cookies.

5. Data sharing

[DRAFT placeholder.] Your training records are accessible to MHMS workforce planners and your line manager. Aggregated, de-identified data may be used for reporting.

6. Data retention

[DRAFT placeholder.] Active account records are kept while you are an MHMS staff member.

7. Your rights

[DRAFT placeholder.] You can request access to, correction of, or deletion of your personal information.

8. Acceptable use

[DRAFT placeholder.] The Portal is for authorised MHMS staff and partners.

9. Contact

[DRAFT placeholder.] For privacy questions or to exercise your rights, contact the MHMS IT Helpdesk or the Data Protection Officer at admin@moodle.local.

Document status: DRAFT v1 — pending Ministry sign-off. Do not treat as final.